Learn how to verify enrollment, submit transcripts, evaluate incoming credits, and more.
Welcome to Coastline's Student Records Information Page!
Here you will find your options for accessing your student records whether it is transcripts, verifications, graduation information, evaluations, pass/no pass grading options, GE Breadth and IGETC certification, 1098T information or excluding sub-standard grades from GPA calculations.
Students that have completed classes at another accredited college or university can submit their transcripts to Coastline to receive credit for meeting degree/certificate requirements.
Receiving Credit
After Coastline has received the transcripts, students must then meet with a counselor to receive credit.
Send To Coastline
1. Via mail:
Coastline College ATTN: Official Transcripts
11460 Warner Ave.
Fountain Valley, CA 92708
2. Via email, if the sending institution sends official transcripts electronically as PDFs: matriculation@coastline.edu. Transcripts must be sent directly from the sending institutions authorized agent. Coastline College will not accept forwarded transcripts from the student.
Students may submit unofficial transcripts for prerequisite clearance only.
Students must submit official transcripts if they wish to receive course credit/units towards Degrees, Certificates or General Education Certification (see above).
Send To Coastline
1. Via email: matriculation@coastline.edu (PDF format only)2. Via fax: (714) 241-6288
Note: Make sure to include Student ID Number and Course you want to enroll in.
Students that have completed classes at another accredited college or university can submit their transcripts to Coastline for evaluation to receive credit for meeting degree/certificate requirements. This process can be completed in three steps!
1. The first step is to send your official transcripts to Coastline College:
2. The second step is to schedule an appointment with a counselor for a transcript evaluation.
3. The third step is to attend your counseling appointment! During this appointment, your counselor can advise you on what credit can be applied to your current academic goal. The counselor can also review with you if further steps may be necessary in the evaluation process to award credit if applicable.
Check out the Coastline Transcripts webpage for more information.
Whether you are a current student needing transcripts for transfer or getting back into school, you can order transcripts online through Credentials Inc. Students have access to computers for online ordering at each campus and at the Fountain Valley Student Services Center. Coastline College does not offer same day transcript service.
Unofficial transcripts are accessible via your MyCCC account for current students only. Former students will have to order an official transcript to access grades.
Grade reports are not mailed. Students may access their grades online by logging in to their MyCCC site. Students also have an option of printing their own Coastline unofficial transcript from their MyCCC site. Semester grades are available via MyCCC approximately 10 working days after the end of the semester (excluding holiday periods).
Students performance in courses is indicated by one of 10 grades. Grades carry point value, and which are used in determining the grade point average (GPA), are as follows:
To determine your GPA, divide the total number of grade points by the total number of units attempted for the grades A, B, C, D, and F (P and NP are not used in this calculation).
Pass/No Pass classes are not computed into GPA, but successful completion gives additional units of credit.
The following grades are not part of the GPA computation:
Recognizing that a trusting, positive relationship between students and instructors is vital to successful learning and teaching, the Grade Grievance procedure at Coastline College is intended to provide all parties with due process in the event of a disagreement or misunderstanding regarding classroom policies or grades. The Grade Grievance process does not address personality, character, or styles of teaching; this process takes into account only the grading concern of the student to determine if the California Code of Education was violated.
The final grade that is assigned to a student is the purview of the course instructor who teaches the course. The California Code of Regulations, Title 5, Section 55025, Grade Changes (a), states, "In any course of instruction in a community college district for which grades are awarded, the instructor of the course shall determine the grade to be awarded each student in accordance with this article. The determination of the student's grade by the instructor shall be final in the absence of mistake, fraud, bad faith, or incompetency."
Concerns about grades should be addressed as soon as possible in order to ensure availability of student and instructor records, and to permit time for a formal appeal, should one be necessary. Grade grievances will be permitted only through the end of the sixth week of the semester following the semester or summer session in which the grade was assigned. For more information contact the Dean of Students at (714) 241-6142.
Option Pass/No Pass or graded classes: In these courses, students may elect to receive either a traditional letter grade of "A" through "F" or Pass/No Pass for the course. This choice must be made by the same deadlines as last day to drop without a "W", which is printed on your Student Class Program (Web Schedule Bill) through MyCCC.
Before the First Day of Class:
"Pass/No Pass" grading option: Students who enroll in courses designated "graded or pass/ no pass option" may change the grade by logging into MyCCC, clicking on Add/Drop Classes then clicking on the Grade Mode for the class you wish to change the grade option.
On the "Change Class Options" page, click on the drop down box and select the grade option then click on "Submit Changes". Classes without a drop down do not have a grade option or the date has passed for choosing the grade option.
Print your Student Class Schedule/Web Schedule Bill to verify the grade option for your classes (Additional Information – GRD OPT).
After the class has started:
Students selecting this grading option must submit the Pass/No Pass Request Form to the Admissions and Records Office by the specified deadline for each course. (Please refer to your "Student Class Program(Web Schedule Bill)" in your MyCCC account). Requests can be submitted in person, by mail, or by fax (this information is listed on the form). If mailing, make sure the request is postmarked on or before the deadline date. Once the Pass/No Pass grading option has been requested, it can't be reversed. Therefore, before selecting this option, students should consult with a counselor.
Students must choose the grade option by the specified deadline for each course (see <Registration Dates>).
Once the grade option deadline has passed, the grade mode (Standard Letter or Pass/No Pass) cannot be changed. Before selecting this option, students should consult with a counselor. Generally, it's recommended that students select a letter grade in courses satisfying requirements for majors, general education, or for a high school course deficiency.
In courses where one performance standard determines unit credit, there is no option and only a "Pass" or "No Pass" is given.
NOTE: In classes graded on this basis, students are held to attendance regulations and academic standards expected in the graded courses.
Students are advised to read the following statements before deciding to pursue a course on a graded ("A' through "F") or Pass/No Pass basis.
Some institutions limit the number of units completed on a "Pass/No Pass" basis which are accepted toward the bachelor's degree. Students planning to apply to competitive admissions programs, such as the health professions, are usually advised to complete the specified preparation on a graded ("A" through "F") basis.
Per California Community Colleges Executive Order 2022-02 The Coast Colleges (Coastline College, Golden West College, Orange Coast College) have extended the deadline to select a Pass/No Pass grade option, due to the ongoing nature of the COVID-19 pandemic. This is only available for courses that have a Pass/No Pass (P/NP) grade option. A course labeled as "letter grade only" in the course catalog is not eligible for this option.
Students selecting this option will receive a P for Pass (Satisfactory Completion) or NP for No Pass (Unsatisfactory Completion) grade symbol at the end of the semester instead of a letter grade (A-F).
Once the Pass/No Pass grading option deadline has passed, the grade option cannot be reversed. Before selecting this option, students are strongly advised to consult with a counselor. Generally, it is not recommended that students select the P/NP option for major courses as well as various CSU/IGETC requirements.
Please contact the Transfer Center at (714) 241-6171 or TransferCenter@coastline.edu or Counseling Office at (714) 241-6162 or CounselingDept@coastline.edu to ensure you discuss your transfer goals when making the decision to select the P/NP grade option. Some universities will not allow transfer credit for classes taken on a Pass/No Pass basis. If a student discovers after the deadline has passed that the transfer institution will not allow a Pass grading symbol, the student will not be able to change it back to the letter grade after the deadline passed. There can be no exceptions to the deadline. Please refer to the course catalog Grading Options section for additional information.
Ready to request the P/NP option?
Incomplete forms, requests received after the deadline and/or sent from personal email addresses cannot be honored.
NOTE: Third-parties wishing to verify attendance and degrees must contact the National Student Clearinghouse directly at www.degreeverify.org.
Enrollment Verifications can be requested 3 weeks after the term begins.
Log into MyCCC. Click on the "Registration" link in the main navigation. You will be directed to your MyCCC Registration page. Under the section titled "Other Student Resources" you will find a link to the National Student Clearinghouse website. There is no charge for use of this service!
You will be able to select:
NOTE: Third-parties wishing to verify attendance and degrees must contact the National Student Clearinghouse directly at www.degreeverify.org.
There are three ways to request a verification of your enrollment, attendance, and/or GPA at Coastline Community College:
The quickest way to obtain a verification is via Enrollment Verify through the National Student Clearinghouse. There is a $2.50 charge per request.
Click Here to Request Enrollment Verification Online
You can request your verification by mailing a Student Verification Request Form or write a letter and mail it with the appropriate fees to:
Coastline Community College Verifications/Student Records 11460 Warner Avenue Fountain Valley, CA 92708-2597
You must request a new verification for each new semester thereafter.
You may come in-person to the Enrollment Center to request a verification of enrollment and/or degree. However, we do not offer on demand services. You may opt to pay the special handling fee so that your request will be available for pick up two business days later, or we can mail it once it has been processed. Photo identification is required at the time the request is made.
Verification Fees (For requests submitted in-person or by mail)
No Charge
The first two requests for transcripts and/or verifications of enrollment are free of charge. If you're not sure how many transcripts/verifications you've requested in the past, you can call the Answer Center to confirm.
$5.00 each
A $5.00 processing fee is charged for regular processing of each additional verification. For verification requests submitted by mail or in-person, Please allow 5-10 business days for processing your request plus mailing time.
An additional $5.00
We provide a special handling service for in-person and mail requests, which guarantees processing of your request within two business days of receipt for an additional $5.00 per copy ($10.00 total per copy). If you are mailing your request and chose to pay the special handling charge, please write "RUSH" on the outside of the envelope and allow additional time for mailing.
Be prepared for when taxes season comes!
Under your MyCCC you can agree to receive your 1098T electronically via MyCCC. If you do not have access to previous 1098T forms, you may need to submit your Social Security Number to the Enrollment Center.
If you are in your last semester and getting ready to transfer or get that degree/certificate - congratulations! Now don't forget to apply for graduation.
The petition to apply for graduation is available online or in the Admissions and Records Office.
If you are interested in getting GE certified, make sure you meet with your counselor to see which certification - IGETC or CSU GE Breadth - you qualify for. Visit the Graduation page for more information.
Commencement happens once a year in the Spring term. Visit the Commencement page for more information.
Records & Transcripts
Fountain Valley Campus, 1st Floor
Mon - Thurs, 8am - 5pm; Fri, 8am - 12pm
P: 714.241.6176