Records & Transcripts

Welcome to Coastline's Student Records Information Page!

Coastline College Student Records

Here you will find your options for accessing your student records whether it is transcripts, verifications, graduation information, evaluations, pass/no pass grading options, GE Breadth and IGETC certification, 1098T information or excluding sub-standard grades from GPA calculations.

• Submitting Transcripts

  Official Transcripts

  Students that have completed classes at another accredited college or university can submit their transcripts to Coastline to receive credit for meeting degree/certificate requirements.

  Receiving Credit
  After Coastline has received the transcripts, students must then meet with a counselor to receive credit.

  Send To Coastline
  

  1. Via mail:

  Coastline College ATTN: Official Transcripts
  11460 Warner Ave.
  Fountain Valley, CA 92708

  2. Via email, if the sending institution sends official transcripts electronically as PDFs: matriculation@coastline.edu. Transcripts must be sent directly from the sending institutions authorized agent. Coastline College will not accept forwarded transcripts from the student.

  Unofficial Transcripts

  Students may submit unofficial transcripts for prerequisite clearance only.

  Students must submit official transcripts if they wish to receive course credit/units towards Degrees, Certificates or General Education Certification (see above).

  Send To Coastline

  1. Via email: matriculation@coastline.edu (PDF format only)
  

  2. Via fax: (714) 241-6288

  Note: Make sure to include Student ID Number and Course you want to enroll in.

• Evaluating Incoming Credits

  Students that have completed classes at another accredited college or university can submit their transcripts to Coastline for evaluation to receive credit for meeting degree/certificate requirements. This process can be completed in three steps!

  1. The first step is to send your official transcripts to Coastline College:

  • Via mail: Transcripts must be sent sealed. If you are sending a copy, do not open it before forwarding to Coastline. Send to: Coastline College ATTN: Official Transcripts, 11460 Warner Ave, Fountain Valley, CA 92708
  • Via email: Transcripts must be sent directly from the sending institutions authorized agent. Coastline College will not accept forwarded transcripts from the student.

  2. The second step is to schedule an appointment with a counselor for a transcript evaluation.

  • This step should be completed only after the college has received the transcripts.
  • At the time of scheduling your appointment please select “TRANS-EVAL” - selecting this option starts the communication process between Admissions and Records (who has your transcripts) and the counseling department. If you don’t select this option that communication process will not be completed before your appointment.
  • When scheduling your appointment, please schedule at least two weeks in advance to allow for time for the evaluation to be completed prior to your counseling appointment.

  3. The third step is to attend your counseling appointment! During this appointment, your counselor can advise you on what credit can be applied to your current academic goal. The counselor can also review with you if further steps may be necessary in the evaluation process to award credit if applicable.

• Transcripts

  Check out the Coastline Transcripts webpage for more information.

  Whether you are a current student needing transcripts for transfer or getting back into school, you can order transcripts online through Credentials Inc. Students have access to computers for online ordering at each campus and at the Fountain Valley Student Services Center. Coastline College does not offer same day transcript service. 

  Unofficial transcripts are accessible via your MyCCC account for current students only. Former students will have to order an official transcript to access grades.

• Grades​ / Grading

  Grades

  Grade reports are not mailed. Students may access their grades online by logging in to their MyCCC site. Students also have an option of printing their own Coastline unofficial transcript from their MyCCC site. Semester grades are available via MyCCC approximately 10 working days after the end of the semester (excluding holiday periods).

  Grading

  Students performance in courses is indicated by one of 10 grades. Grades carry point value, and which are used in determining the grade point average (GPA), are as follows:

  • A - Excellent - 4 grade points per unit
  • B - Good - 3 grade points per unit
  • C - Satisfactory - 2 grade points per unit
  • D - Passing, less than satisfactory - 1 grade point per unit
  • F - Failing - 0 grade points per unit

  To determine your GPA, divide the total number of grade points by the total number of units attempted for the grades A, B, C, D, and F (P and NP are not used in this calculation).

  Pass/No Pass classes are not computed into GPA, but successful completion gives additional units of credit.

  The following grades are not part of the GPA computation:

  • P - Pass, at least satisfactory - Unit credit granted (See Grading Options)
  • NP - No Pass, less than satisfactory or failing - No units granted (See Grading Options)
  • W - Withdrawal - No units granted
  • I, IB, IC, ID, IF, INP - Incomplete - No units granted
  • IP - In progress - No units granted
  • MW - Military Withdrawal - No units granted/No penalty
  • NG - Non-Graded - No units granted
  • RD - Report Delayed - No units granted

  Grade Challenge Petition

  The determination of the student's grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetence. A student who has been assigned a final grade which he/she believes to be incorrect may file a Grade Challenge Petition form obtained from the Ofiice of Admissions and Records. All grade challenges must be made by the student, in writing, within two years after the end of the semester in which the grade in question was assigned. Grade challenges filed after the two-year deadline will be reviewed for recording errors only to ensure that the student's grade on the instructor's roster is, in fact, the grade that appears on the transcript.

  Grading Options

  Option Pass/No Pass or graded classes: In these courses, students may elect to receive either a traditional letter grade of "A" through "F" or Pass/No Pass for the course. This choice must be made by the same deadlines as last day to drop without a "W", which is printed on your Student Class Program (Web Schedule Bill) through MyCCC.

  Before the First Day of Class:

  • "Pass/No Pass" grading option: Students who enroll in courses designated "graded or pass/ no pass option" may change the grade by logging into MyCCC, clicking on Add/Drop Classes then clicking on the Grade Mode for the class you wish to change the grade option.

  • On the "Change Class Options" page, click on the drop down box and select the grade option then click on "Submit Changes". Classes without a drop down do not have a grade option or the date has passed for choosing the grade option.

  • Print your Student Class Schedule/Web Schedule Bill to verify the grade option for your classes (Additional Information – GRD OPT).

  After the class has started:

  Students selecting this grading option must submit the Pass/No Pass Request Form to the Admissions and Records Office by the specified deadline for each course. (Please refer to your "Student Class Program(Web Schedule Bill)" in your MyCCC account). Requests can be submitted in person, by mail, or by fax (this information is listed on the form). If mailing, make sure the request is postmarked on or before the deadline date. Once the Pass/No Pass grading option has been requested, it can't be reversed. Therefore, before selecting this option, students should consult with a counselor.

  Students must choose the grade option by the specified deadline for each course (see <Registration Dates>).

  Once the grade option deadline has passed, the grade mode (Standard Letter or Pass/No Pass) cannot be changed. Before selecting this option, students should consult with a counselor. Generally, it's recommended that students select a letter grade in courses satisfying requirements for majors, general education, or for a high school course deficiency.

  In courses where one performance standard determines unit credit, there is no option and only a "Pass" or "No Pass" is given.

  NOTE: In classes graded on this basis, students are held to attendance regulations and academic standards expected in the graded courses.

  Students are advised to read the following statements before deciding to pursue a course on a graded ("A' through "F") or Pass/No Pass basis.

  • A grade of "Pass" or "No Pass" does not affect a student's grade point average (GPA) at Coastline Community College.
  • "NP", "W", and "I" grades are utilized by Coastline Community College in the determination of academic probation and disqulification. (Please refer to college regulations concerning " Probation/Disqualification").
  • Courses taken at Coastline Community College to remedy an admissions deficiency for the University of California due to poor or incomplete high school preparation are not acceptable if completed on a "Pass/No Pass" basis.
  • Students required to complete 60 units of course work with a grade point average (GPA) of 2.4 prior to transfer to a University of California Campus, such as Irvine, must complete at least 42 of these units on a standard graded ("A" through "F") basis.
  • Some universities may specify that courses required for a major be completed on a standard grade ("A" through "F") basis.
  • Some universities specify that courses taken to satisfy general education breadth requirements be completed on a standard grade ("A" through "F") basis.

  Some institutions limit the number of units completed on a "Pass/No Pass" basis which are accepted toward the bachelor's degree. Students planning to apply to competitive admissions programs, such as the health professions, are usually advised to complete the specified preparation on a graded ("A" through "F") basis.

• Verification of Enrollment

  NOTE: Third-parties wishing to verify attendance and degrees must contact the National Student Clearinghouse directly at www.degreeverify.org.

  Current Students (Student with MyCCC Access)

  Enrollment Verifications can be requested 3 weeks after the term begins.

  Log into MyCCC. Click on the "Registration" link in the main navigation. You will be directed to your MyCCC Registration page. Under the section titled "Other Student Resources" you will find a link to the Nathianal Student Clearinghouse website. There is no charge for use of this service!

  You will be able to select:

  • Obtain an Enrollment Certificate (Choose "Current Enrollment" or "All Enrollment" before clicking on link. Print Enrollment Verification Certificate.
  • View Enrollment Information on File
  • View Student Loan Deferment Notifications
  • View Proofs of Enrollment

  NOTE: Third-parties wishing to verify attendance and degrees must contact the National Student Clearinghouse directly at www.degreeverify.org.

  Former Students (Students without MyCCC Access)

  There are three ways to request a verification of your enrollment, attendance, and/or GPA at Coastline Community College:

  Option 1: Via Internet

  The quickest way to obtain a verification is via Enrollment Verify through the National Student Clearinghouse. There is a $2.50 charge per request.

  Click Here to Request Enrollment Verification Online

  Option 2: Via Mail

  You can request your verification by mailing a Student Verification Request Form or write a letter and mail it with the appropriate fees to:

  Coastline Community College Verifications/Student Records 11460 Warner Avenue Fountain Valley, CA 92708-2597

  You must request a new verification for each new semester thereafter.

  Option 3: In Person

  You may come in-person to the Enrollment Center to request a verification of enrollment and/or degree. However, we do not offer on demand services. You may opt to pay the special handling fee so that your request will be available for pick up two business days later, or we can mail it once it has been processed. Photo identification is required at the time the request is made.

  Verification Fees (For requests submitted in-person or by mail)

  No Charge

  • The first two requests for transcripts and/or verifications of enrollment are free of charge. If you're not sure how many transcripts/verifications you've requested in the past, you can call the Answer Center to confirm.

  $5.00 each

  • A $5.00 processing fee is charged for regular processing of each additional verification. For verification requests submitted by mail or in-person, Please allow 5-10 business days for processing your request plus mailing time.

  An additional $5.00

  • We provide a special handling service for in-person and mail requests, which guarantees processing of your request within two business days of receipt for an additional $5.00 per copy ($10.00 total per copy). If you are mailing your request and chose to pay the special handling charge, please write "RUSH" on the outside of the envelope and allow additional time for mailing.

• 1098T Information

  Be prepared for when taxes season comes!

  Under your MyCCC you can agree to receive your 1098T electronically via MyCCC. If you do not have access to previous 1098T forms, you may need to submit your Social Security Number to the Enrollment Center.

• Graduation / Commencement

  If you are in your last semester and getting ready to transfer or get that degree/certificate - congratulations! Now don't forget to apply for graduation.

  The petition to apply for graduation is available online or in the Admissions and Records Office.

  If you are interested in getting GE certified, make sure you meet with your counselor to see which certification - IGETC or CSU GE Breadth - you qualify for.  Visit the Graduation page for more information.

  Commencement happens once a year in the Spring term. Visit the Commencement page for more information.