Resource Development & Grants Office
In partnership with the Department of Institutional Effectiveness and Business Services, the Coastline Grants Office supports faculty, classified professionals, managers, and administrators with grant development and pre- and post-award support services. We help align grant activities with College priorities, interpret funder requirements, and coordinate internal approvals to move work forward efficiently.
A Grant Concept Approval Form must be completed and approved before development and submission of any federal, state, or foundation grant application.Pre-Award Services: Grant Development
- Identify and share funding opportunities
- Prepare opportunity assessments and pursue/no-pursue recommendations
- Guide and support completion of the Grant Concept Approval Form
- Collaborate with project teams to develop proposal narratives, attachments, and application materials
- Interpret grant guidelines and requirements (NOFO/RFP)
- Support program planning and budget development
- Coordinate internal routing, approvals, and proposal submission
Funding Coordination & Tracking
- Maintain the Coastline Compendium of Funding (internal record of funding sources, including term dates, responsible areas, and high-level financial tracking used for internal planning and oversight)
- Maintain a grant activity log to track grant status across the College
Post-Award Services: Grant Management & Support
- Provide project director orientation, advisement, and ongoing assistance
- Support grant administration and documentation
- Coordinate establishment of budget numbers and account allocations (in coordination with District Fiscal/Business Services)
- Support budget updates, amendments, and plan maintenance
- Provide day-to-day fiscal process support, including transaction guidance (e.g., purchase requisitions, direct pays, travel/conference, independent contractor agreements, budget/expenditure transfers)
- Support reporting, invoicing, and compliance documentation
- Support data sources and collection strategies for grant reporting and evaluation (e.g., identifying required metrics, confirming data owners, and coordinating data requests and documentation needed to meet funder reporting requirements)
- Assist with preparation for and responses to site visits, monitoring, and audits
- Process grant face sheets, contracts, and items requiring Board approval
- Serve as liaison between the College and District fiscal teams
- Serve as liaison with funding agencies and project monitors
The Grant Lifecycle: From Idea to Impact
Resource Development & Grants Office - The Grant Lifecycle: From Idea to Impact (1. Ideation, 2. Pre-Award Services: Grant Development, 3. Funding Coordination & Tracking, and 4. Post-Award Services: Grant Management & Support)